An incomplete textile Request for Quotation (RFQ)—such as asking for "100 GSM white microfiber, 20,000 meters"—guarantees a 20% to 35% price spread across quotes because mills must guess the yarn filament count, usable width, optical whiteness target, and shrinkage allowance. Locking a standardized 12-point technical specification sheet before requesting pricing eliminates hidden downgrade substitutions, prevents lab-dip rejections, and cuts quote turnaround to under 24 hours.
Use the copy-paste B2B woven fabric RFQ template below alongside our Technical Data Sheet (TDS) Generator, GSM Calculator, and 4-Point Inspection Calculator.
1. The 12-Point Woven Polyester Fabric RFQ Checklist
| # | Specification Field | Unclear Buyer Input (Causes Price Drift) | Mill-Ready Engineering Specification |
|---|---|---|---|
| 1 | Trade Name & Weave | "Microfiber fabric" | 2/1 Twill Brushed Microfiber (Peachskin) |
| 2 | Yarn Denier & Filament | "100% Polyester" | Warp: 75D/72F DTY · Weft: 150D/144F DTY (Virgin Grade AA or GRS rPET) |
| 3 | Thread Density (Finished) | "Standard density" | 112 × 76 threads/inch (440 × 300 threads/10 cm) ± 3% |
| 4 | Finished Mass (GSM) | "Around 100 GSM" | 100 GSM ± 5% (ISO 3801 / ASTM D3776) |
| 5 | Finished Width (Cuttable) | "280 cm wide" | 280 cm usable width between stenter pinholes (283 cm overall edge-to-edge) |
| 6 | Color & Dye Standard | "Navy blue + white" | Disperse piece-dyed to Pantone 19-4024 TCX (QTX file attached, ΔE ≤ 1.0 under D65/TL84); Optical White CIE ≥ 125 |
| 7 | Mechanical / Chemical Finish | "Soft handfeel" | Single-side carbon-peach emergizing, hydrophilic non-yellowing softener, heat-set at 195 °C |
| 8 | Physical & Fastness Targets | "Good quality" | Shrinkage ≤ ±2.0% @ 60 °C (ISO 6330); Pilling ≥ Grade 4 @ 2,000 rubs (ISO 12945-2); Wash Fastness ≥ Grade 4 (ISO 105-C06) |
| 9 | Certifications & Compliance | "Eco-friendly" | OEKO-TEX® Standard 100 Appendix 6; GRS Transaction Certificate (TC) required for shipment |
| 10 | Roll Makeup & Packaging | "Standard export rolls" | 200 m/roll on 76 mm (3") inner diameter, 10 mm wall paper core; max 2 pieces/roll (min piece 40 m); inner PE + outer woven PP bale |
| 11 | Inspection & QC Gate | "100% inspected" | ASTM D5430 4-Point System ≤ 20 pts/100 sq.yd (Calculator); third-party audit per ISO 2859-1 Level II at AQL 2.5 (AQL Tool) |
| 12 | Commercial Terms & Volume | "Quote best price" | 36,000 m total (6 colors × 6,000 m/color — 1 × 40HQ); FOB Shanghai; 30% T/T deposit, 70% against B/L copy |
2. Copy-Paste B2B Fabric RFQ Email / PO Template
Copy the block below directly into your sourcing inquiry or generate a structured PDF spec sheet in our TDS Generator:
SUBJECT: RFQ — [Target Fabric Name, e.g., 100 GSM Brushed Microfiber] — [Total Volume, e.g., 36,000 m / 1x40HQ]
1. FABRIC CONSTRUCTION
- Base Cloth & Weave: [e.g., 2/1 Twill Peachskin / 1/1 Plain Pongee / 4/1 Satin Stripe]
- Yarn Spec (Warp x Weft): [e.g., 75D/72F DTY x 150D/144F DTY — 100% Polyester]
- Fiber Certification: [Virgin Polyester / GRS Certified 100% Post-Consumer rPET with TC]
- Finished Thread Count / Density: [e.g., 112 x 76 / inch]
- Finished Weight: [e.g., 100 GSM ± 5%]
- Usable Cuttable Width: [e.g., 280 cm excluding selvage pinholes (+2/-0 cm)]
2. DYEING, PRINTING & FINISHING
- Coloration Process: [Bleached Optical White / PFD / Disperse Piece-Dyed / Rotary Print / Digital Print]
- Shade Standard & Light Source: [Pantone TCX code or physical swatch; Primary: D65, Secondary: TL84; ΔE CMC(2:1) ≤ 1.0]
- Functional Finish: [e.g., Single-side brushed / C6 Water & Oil Repellent / 0.015mm TPU Lamination / 3-Pass Blackout]
3. LAB PERFORMANCE & QUALITY ACCEPTANCE
- Dimensional Stability (ISO 6330, 40°C or 60°C): Warp ≤ ±2.0%, Weft ≤ ±2.0%
- Colorfastness to Washing (ISO 105-C06): Shade Change ≥ 4.0, Staining ≥ 4.0
- Pilling Resistance (ISO 12945-2 Martindale, 2,000 rubs): ≥ Grade 3.5–4.0
- Chemical Compliance: OEKO-TEX Standard 100 [Appendix 4 / Appendix 6]
- Roll Defect Ceiling: ASTM D5430 4-Point System ≤ [20 / 24] points per 100 sq. yd; center-to-selvage shading ≥ Grade 4.5
- Pre-Shipment Lot Audit: ISO 2859-1 General Inspection Level II, AQL [1.5 / 2.5]
4. ROLL MAKEUP, VOLUME & INCOTERMS
- Total Quantity & Color Breakdown: [e.g., 36,000 linear meters across 6 colors @ 6,000 m/color]
- Roll Length & Core Spec: [e.g., 200 m/roll on 3-inch (76mm) heavy-duty paper tube, wall thickness ≥ 8mm]
- Delivery Terms: [FOB Shanghai / CIF Destination Port], Target Ship Date: [YYYY-MM-DD]
3. The 4 Most Common Hidden Spec Traps in Polyester Fabric Quotes
Trap 1: Overall Width vs. Cuttable Width (Pin-to-Pin)
When a wide-width stenter frame heat-sets fabric at 195 °C, the tenter pins pierce 1.5 to 2.0 cm along both left and right selvages. If you need a 280 cm cutting marker for seamless railroaded curtains or King bedding, specifying "280 cm width" without stating "280 cm usable cuttable width between pinholes" often yields 276 cm of usable cloth. Verify your marker layout in our Fabric Width & Cut Efficiency Calculator.
Trap 2: Filament Count Substitution (DPF)
A 75D/36F (2.08 DPF) yarn costs less to extrude and texturize than a 75D/72F (1.04 DPF) or 75D/144F (0.52 DPF) micro-filament yarn, even though both weigh 100 GSM. After brushing, 75D/36F feels coarse and pills rapidly, whereas 75D/72F and 75D/144F produce a dense, velvety suede pile. Check exact filament fineness in our Denier & DPF Calculator.
Trap 3: Shade Banding & Metamerism (D65 vs. TL84)
A lab-dip that matches your swatch in daylight (D65) can flare reddish or greenish under retail store fluorescent (TL84) or warm hotel LED (F11/LED) lighting if the dye recipe uses incompatible disperse trichromie dyestuffs. Always specify both your primary (D65) and secondary (TL84) illuminants on the RFQ.
Trap 4: GRS "Scope Certificate Only" vs. Shipment Transaction Certificate (TC)
A supplier's GRS Scope Certificate (SC) only proves the mill is audited to process recycled polyester; it does not prove your specific container load used certified rPET yarn. If your retail buyer requires verified recycled claims, specify "GRS Transaction Certificate (TC) required upon shipment" in the initial RFQ so the mill books certified rPET yarn lots from day one. Read our guide on How to Verify OEKO-TEX® and GRS Certificates.
Submit Your RFQ Specifications to Weaverine's Mill Engineering Team for a 24-hour line-by-line quotation and complimentary reference swatch book.